Don't just automate.Optimise how your firm runs.
THEA is AI practice management software for architects and AEC firms. Plan resourcing, track time, run projects, and see the profit on every job.
Resource planning, time tracking and project profitability
The parts of running an architecture firm that spreadsheets stop coping with
Resource planning
Match people to projects by skill and availability, catch the clashes before they land, and keep utilisation where you want it across the whole team.
Capacity planning
The hours your pipeline would need, next to the hours you actually have. See the skill gaps and the month you are about to be short, while you can still hire.
Proposals and e-signature
Build a fee proposal from your own template, with AI drafting the stage descriptions. The client signs through a link, with no account and no printer.
Consultant fees that read themselves
Ask a consultant for a fee, they reply with a PDF, and THEA pulls the number out and shows you where it differs from your plan. You decide what to accept.
Timesheets and time tracking
THEA drafts the week from your calendar and your work, so a timesheet is something you check rather than something you write. Approved leave fills itself in.
Invoicing and payment
Invoices drafted from the time and fees on the job, with retainers, part payments and write-offs. Push to QuickBooks and let clients pay online through Stripe.
Project profitability
Fee against cost while the job is running, not at the end of it. Budget alerts tell you a project is drifting early enough that you can still do something.
Reporting each role can use
Directors see the shape of the firm, project leads see their own jobs, finance sees margins and forecasts. Permissions keep money out of sight where it should be.
Set up for where you work
Your currency, your timezone, your country's public holidays, and your own names for project stages, whether that is RIBA, AIA or something of your own.
From first enquiry to final invoice
Eight workflows, covering the admin that usually lands on a director
Weekly resource planning
THEA works out who should be on what next week, resolves the clashes and balances the load. Planning becomes a review you approve, not a spreadsheet you rebuild.
Timesheets drafted from your day
No more reconstructing the week from memory on a Friday. THEA builds your timesheet from your calendar, travel and activity, and you check it and send it.
Won lead to staffed project
A won lead becomes a live project with the team assigned, the fee structure in place and the programme drawn, carrying over everything agreed at proposal.
Margin alerts and briefings
THEA tells you when a job's margin moves and writes up where the firm stands, so a directors' meeting opens with the figures already on the table.
Updates the way each director wants
One wants the programme, one wants a short summary, one wants it in Slack or Teams. Same information, delivered how each person actually reads things.
Pipeline joined to delivery
A fee proposal holds capacity against the resource plan, and winning it turns that hold into a staffed project. The pipeline and the work are one system.
Billing that fits your terms
Retainer, milestone, stage or hourly. THEA follows how you agreed to bill each client, and raises the invoice on the terms you actually signed.
Month end without the scramble
Invoices drafted from recorded time and agreed fees, sent, and chased when they go unpaid. Month end becomes a review rather than a fortnight of catching up.
Sarah's getting married and needs the week off mid-July. She's running the technical drawings package on Phoenix. Who can pick this up without the client noticing?
Example data, shown to demonstrate the workflow.
Works with the tools your firm already uses
Google Drive, Google Calendar, OneDrive, Outlook Calendar, QuickBooks, Stripe, Slack and Microsoft Teams.
See THEA running your own projects
THEA is built for architecture and AEC firms, and adapts to the way you already work rather than the other way around.